How to write Successful “Motivation Letter”

It is very common nowadays that European universities that offer different international  degree programs, ask applicants to send a number of important documents like: C.V, transcript of records, Bachelor’s degree diploma, language certificate etc. but one of the key documents required that might make the difference and assure you a place in your desired program is the motivation letter.

The motivation letter (or cover letter) is probably the most personalized document of your application considering that you actually get the chance to write a presentation about yourself accompanying your CV. By requiring a motivation letter, the recruiting committee offers you the chance to prove yourself in a short document shaped as a letter in which you are supposed to give some relevant and interesting insights about yourself, prove that you are the right and most motivated person to be chosen for participating in the program.

Writing such a letter can prove to be sometimes tricky and challenging for some applicants who often find themselves wondering how the letter should look like, what it should contain and how to convince coordinators that they are the right ones to be chosen for the program.

The internet is packed with different websites that offer tips and tricks on such letters. By simply typing motivation letter on any of the consecrated search engines you will find a vast number of examples of different motivation letters with structural and content details.

This article will focus on a few key points drawn from personal experiences that proved effective in my case and will hopefully be useful in helping you write a good cover letter:

Do your homework!

Before starting on your motivation letter it is best you find out as much as possible about the university that is offering the programme and about the program itself. Usually the universities’ website is pretty clear and informative about their requirements, expectations and about what qualifications and qualities they hope their candidates have.

Knowing a little bit about their requirements, about their main projects, activities personal philosophy and interests will help you get an idea on what your letter should contain. Relating with the main activities and interests of the university will definitely help start a positive cooperation.

Ideas and main points

Start with writing down some of the main ideas , important points you would like to approach in your letter and later build around them, enrich their content; an example would be :

1. Make your goal clear; provide a short preview of the rest of the letter;
2. Why do you think that the university and the program are interesting and suitable for you? ;
3. Focus on some of your strongest qualifications, past experiences (international experiences are always relevant) and qualities; organize the middle paragraphs in terms of the qualifications most relevant for the program, you can also refer to your CV for more details;
4. Conclude by restating your interest and show appreciation for the chance to prove yourself in the letter (in some cases you can ask for a personal interview)

Personal & original

Give your readers some insight into you as an individual. Remember this is a very personal document in which you are expected to prove that you are different from the rest of the applicants and that your qualities, skills and qualifications make you suitable for participating in the program. Although it might be sometimes helpful to have other examples, do not copy other letters you have seen and try to be original, it will help a lot! Also avoid bragging too much about yourself. You are not expected to present yourself as a superhero but rather be objective and realistic.

First impression

Whether it is the way your letter looks, the way it is organized and structured in paragraphs, the font size, the length of the letter or even the first paragraph, first impression always counts!

Be professional and consistent

Present your letter in a professional format, style and grammar. Have it checked for spelling mistakes and be consistent (e.g. use the same font, the same abbreviations throughout the letter etc.).

Other opinions and advice

It is always a good idea to ask your friends, a teacher or someone who has already done such an application for advice. Usually you can get in touch with students who are already doing the same like you are applying for and they can give good advice not only on what to include in your motivation letter. However, as already stated before remember to be original and avoid copying other letters!

All these presented key points can prove effective and help you write successful motivation letters but in the end your personal touch and knowledge is what matters and makes the difference. A good motivation letter will always be successful if the applicant is really interested and willing to get the desired place in the program of his/her choice. What you really need is to trust in yourself and try it and if you are not successful the first time keep on trying because you will for sure make it

********************* Sample of motivation letter ********************************

University of Berlin
Faculty of mathematics
Admission office

Subject: Motivation letter for scholarship

Dear Sirs, Madams,

I was very glad when I saw this scholarship opportunity and with this letter I would like to express my gratitude to the Alumni Foundation of UoB for this program. I am an graduate of a University of Sarajevo holding BSc degree in mathematics with honors.

Since I have a quite strong academic background in mathematics I believe that course in advanced mathematics perfectly suits my profile and career prospects. My ultimate goal is to work with research based groups in applied mathematics sector as well as in local universities in order to improve research and human resource capacity building through training.

Due to my financial situation I was able to continue my studies in my country or abroad, since I am not in a position to finance my studies. Therefore,  I will be very grateful to be provided with scholarship to improve my education and incent my career prospects. Knowledge gained on the studies at University of Berlin I plan to transfer to my home country, where I intend to work in public sector or at the University.

This scholarship opportunity I perceive as an extraordinary opportunity to interact with students and scholars from diverse professional and cultural backgrounds coming from all the World.  This type of networking is very important for integration of different ideas and perspectives pertaining to diverse global issues.

At the end I would like to point out that I am determined to make the most out of the scholarship program. I believe that being a student in your department would not only empower my career development, but would give me the framework to utilize my full potentials. Moreover I feel that as a student at your University, I can benefit from the numerous challenging career opportunities.

Once again I am grateful for considering my application and I look forward to a favorable reply.

Sincerely,

Name Surname

Courtesy: Alexandru  and  Jony